Job Description – HR Coordinator

Position: HR Coordinator

Department: Human Resources

Location: Jaipur

Reports To: HR Manager / HR Head

🔹 Job Summary

The HR Coordinator is responsible for supporting day-to-day HR operations including recruitment, onboarding, attendance management, employee engagement, documentation, compliance support, and exit formalities. This role ensures smooth HR functioning and acts as a point of contact for employees for basic HR queries.

🔹 Key Responsibilities

1. Recruitment & Onboarding

1. Source and screen candidates as per manpower requirements.
2. Coordinate interviews with department heads and follow up.
3. Complete onboarding formalities, joining documents, and induction.
4. Maintain recruitment trackers and ensure hiring within TAT.

2. Attendance & Leave Management

1. Daily attendance monitoring and correction.
2. Maintain leave records and update HRMS/Excel sheets.
3. Coordinate with payroll team for accurate monthly inputs.

3. Employee Engagement

1. Plan and execute monthly engagement activities.
2. Manage festival celebrations, birthday calendars, team events.
3. Take feedback from employees and share improvement suggestions.

4. HR Documentation & Record Keeping

1. Maintain employee personal files—physical and digital.
2. Prepare HR letters: Offer, Appointment, Confirmation, Warning, etc.
3. Ensure 100% document compliance for audits.

5. Compliance Support

1. Assist in PF, ESI, Gratuity, and statutory documents.
2. Coordinate with consultants for timely submission of documents.

6. Exit & Clearance Process

1. Coordinate resignations, exit interviews, and handovers.
2. Prepare clearance forms and assist in F&F documentation.
3. Ensure proper record keeping of exited employees.

7. HR Admin Support

1. Manage HR communication, circulars, and notices.
2. Maintain HR data like staff lists, ID cards, attendance reports.
3. Support in day-to-day HR queries from employees.

🔹 Skills & Qualifications

Required:

1. Bachelor’s degree in HR, Business Administration, or similar.
2. 1–3 years of HR experience (HR assistant/HR coordinator roles).
3. Strong communication and interpersonal skills.
4. Good knowledge of MS Excel, Google Sheets, HRMS tools.
5. Ability to multitask and handle confidential information.

Preferred:

1. Experience in service-based businesses (Pest Control / Facility / Retail).
2. Basic knowledge of labour laws (PF, ESI, Bonus, Leaves).

🔹 Key Competencies

1. Attention to detail
2. Problem-solving
3. Coordination & follow-up skills
4. Time management
5. High level of professionalism
6. Employee-centric approach